Banqup as PDF viewer for e-invoices with integrated archiving!
From 2025, businesses in Germany are required to process e-invoices. Banqup offers businesses that are not yet fully converted a cost-effective solution for the secure processing of electronic invoices that can be used immediately.
Electronic invoicing is mandatory from 2025
From 1 January 2025, businesses in Germany are required to process invoices electronically. This requirement means that invoices in business transactions will only be accepted in electronic form and in certain formats such as XRechnung or ZUGFeRD 2.x. The aim of this regulation is to reduce the administrative burden and drive forward the digitalisation of the economy.
What does this mean for businesses?
For businesses, this means that they will no longer only receive invoices in paper form or as simple PDF documents. Instead, they must be able to process invoices sent in structured formats. These are designed for automatic import and processing in IT systems, meaning that invoices can be read and processed digitally without any additional effort, which has long been a requirement for companies in the public procurement sector and is now being extended to the private sector.
Transitional solutions for businesses
However, many businesses are still not in a position to fully switch to electronic invoice processing by 1 January 2025. That is where services that create a PDF visualisation from the e-invoice can be a good and pragmatic interim solution - only temporarily, of course. A secure tool such as Banqup is crucial here, as companies understandably do not want to entrust their invoices to just any online tool!
Data protection and legal compliance are essential
There are important standards to meet, especially in the areas of data protection (GDPR), data processing and archiving. You should always make sure that you work with a provider that has many years of experience! After all, if e-invoicing is not handled correctly, there is a significant risk that input tax deductions will be jeopardised.
The risk of incorrect input tax deduction
This is the tax authorities' sharpest weapon! It is important to understand that a simple PDF view of an e-invoice (XRechnung or ZUGFeRD) is not legally considered a complete e-invoice for tax purposes. The PDF file merely serves to visualise the invoice information. However, for VAT deduction and compliance with record-keeping obligations, the structured e-invoice in its original format (XML) is what truly matters.
Why a gradual transition can be worthwhile
Even if e-invoicing professionals can't be satisfied with continuing to work internally with PDF, there are still good reasons to work with an interim solution and a so-called viewer in some cases! We all know cases where, in the coming weeks/months, there will be good reasons why the existing PDF way of working cannot be completely replaced digitally.
Banqup - a pragmatic solution
Transitional solutions such as Banqup make it possible to convert XRechnung and ZUGFeRD files into PDFs in no time at all, or to ensure correct archiving, compliant with the new obligation from January 2025), and then to integrate them automatically into existing processes. For example, if these subsequent processes (such as invoice approval workflows relying on human-readable PDF copies) are not yet geared towards fully digital invoice management.
Banqup ensures legal compliance so that businesses can meet the new requirements without the need to to invest heavily in new IT infrastructures.
Act now and make the transition easier!
This is a cost-effective and pragmatic approach to facilitate the entry into the world of e-invoicing and to gain more time for the selection of a long-term optimised digital system! In addition to PDF visualisation, Banqup also offers the option of processing and archiving e-invoices in their original format (XML). This ensures that companies can process and store not only the visualisation, but also the legally required e-invoice itself.
Are you ready to simplify the transition to e-invoicing? Try Banqup free for 30 days and see for yourself how easy it is to comply with the upcoming regulations. Our secure, GDPR-compliant solution ensures your invoicing processes are efficient and secure from day one. Don't wait any longer - register today or contact our team if you have any questions about getting started!
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