Banqup as PDF viewer for e-invoices with integrated archiving!
From 2025, companies in Germany will have to process e-invoices. Banqup offers companies that are not yet fully converted a cost-effective solution for the secure processing of electronic invoices that can be used immediately.
Electronic invoicing will be mandatory from 2025
From January 1, 2025, companies in Germany will be required to issue invoices electronically. This requirement means that invoices in business transactions will only be accepted in electronic form and in certain formats such as XRechnung or ZUGFeRD 2.x. The aim of this regulation is to reduce the administrative burden and drive forward the digitalization of the economy.
What does this mean for companies?
For companies, this means that they will no longer only receive invoices in paper form or as simple PDF documents. Instead, they must be able to process invoices that are sent in structured formats. These are designed for automatic import and processing in IT systems. This means that invoices can be read and processed digitally without any additional effort, which has long been a requirement for companies in the public procurement sector and is now being extended to the private sector.
Transitional solutions for companies
However, many companies are still not in a position to fully switch to electronic invoice processing by 1.1.25 in the short term. Here, services that create a PDF visualization from the e-invoices can be a good and pragmatic interim solution - only temporarily, of course. A secure tool such as Banqup is crucial here, as companies understandably do not want to entrust their invoices to just any online tool!
Data protection and legal compliance are essential
Particularly in the areas of data protection (GDPR), commissioned data processing and archiving, there are important standards that must be met. Here you should always make sure that you work with a provider that bases its offer on many years of expertise! After all, there is a significant risk in the area of e-invoices if they are not handled correctly - and input tax deduction is at risk.
The risk of incorrect input tax deduction
This is the sharp sword of the tax authorities! It is important to understand that a pure PDF view of an e-invoice (XRechnung or ZUGFeRD) is not considered a complete e-invoice for tax purposes. The PDF file only serves to visualize the invoice information. However, the structured e-invoice in the original format (XML) is decisive for input tax deduction and the fulfillment of retention obligations.
Why a gradual transition can be worthwhile
Even if an e-invoicing professional cannot be satisfied if they continue to work internally with PDF, there are still good reasons to work with an interim solution and a so-called viewer in some cases! We all know of cases where there will be good reasons in the coming weeks/months why the existing PDF working method cannot be completely replaced digitally.
Banqup as a pragmatic solution
Transitional solutions such as Banqup make it possible to convert XRechnungen and ZUGFeRD files into PDFs in no time at all, or in particular to ensure correct archiving (in order to comply with the new obligation from 1.1.25), and then to integrate them automatically into existing processes. For example, if these subsequent processes (keyword: invoice approval workflow with view PDF) are not yet geared towards fully digital invoice management.
Banqup ensures legal compliance so that companies can meet the new requirements without having to invest heavily in new IT infrastructures.
Act now and make the changeover easier!
This is a cost-effective and pragmatic approach to facilitate the entry into the world of electronic invoicing and to gain more time for the selection of a long-term optimized digital system! In addition to PDF visualization, Banqup also offers the option of processing and archiving e-invoices in the original format (XML). This ensures that companies can process and store not only the visualization, but also the legally required e-invoice itself.
Are you ready to simplify the transition to e-invoicing? Try Banqup free for 30 days and see for yourself how easy it is to comply with the upcoming regulations. Our secure, GDPR-compliant solution ensures your invoicing processes are efficient and secure from day one. Don't wait any longer - register today or contact our team if you have any questions about getting started!
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