Do you still have cabinets bursting with files containing all your invoices and receipts from the last few years? Do you know where to start looking for individual documents? Banqup is a simple and smart digital solution that allows you to receive, upload, edit and save all your invoices and receipts.
Find out how Banqup can help you get rid of tedious paperwork and find an efficient solution for managing your documents. Save time, space and costs by switching to digital document management.
How to upload your invoices into Banqup
There are four different ways to upload your invoices into Banqup:
- Using the drag-and-drop function. Simply drag the invoice from your folder and drop it into Banqup.
- The Banqup Mobile app gives you the option of taking a photo of your receipt or simply uploading it.
- Thanks to your personalised email address, you can transfer all the invoices you receive by email to your Banqup platform. You can also share this personalised email address with your suppliers. This allows them to send their invoices directly to your Banqup account and speeds up your processing procedure.
- Finally, another option is to receive your purchase invoices directly via Banqup. This is possible when your suppliers use Banqup, too. They can send you a digital invoice directly, meaning the invoice arrives in seconds and is processed immediately.
Indicate the type of document
Once the image has been captured, you will be given the option of uploading your invoice or receipt. On the overview page, tap on the up arrow and then tap "Upload document". If the document consists of several pages, tap "Add page to document".
On the next screen, select where you would like to upload the invoice or receipt. Is it an invoice/receipt for Accounts Payable, Accounts Receivable, or a document for your Banqup Doc Center? Select your choice and tap "Upload".
Next, confirm and indicate the type of document you have just uploaded. Is it an invoice, a credit note, or an expense? Select your choice and state whether you have already paid the document or not.
Finally, click on "Upload document" to save the document in your Banqup account.
Edit and approve the invoice
When an invoice is received by Banqup, it is automatically assigned the status "In progress". The data is extracted from a photo or PDF file thanks to Banqup's OCR (Optical Character Recognition) technology. This technology scans your invoice and converts the information into a digital invoice.
Once the automatic data extraction (via optical character recognition, or OCR) has been completed, you can check the data and adjust or add to it if necessary. Once everything is correct, you can approve the invoice. These features make the process of editing and releasing invoices in Banqup efficient and user-friendly.
Sound like a simple and smart solution?
Share the document with your accountant
Congratulations! You have now successfully uploaded your document to your Banqup account! To share the documents with your accountant, you can either accept them for Accounts Payable or send/archive them for Accounts Receivable. Read more in our blog.
Bonus step
With the Premium or Optimum package, you can now throw away or shred your paper invoices and receipts without a second thought. All documents are safely and confidentially archived for the legally prescribed period! Convinced of the advantages of our uncomplicated solution?
If you want to delve deeper into the world of invoicing and the many other benefits of the platform, explore Banqup's extensive features and discover how you can leverage other digital processes. Find out how you can benefit not only from efficient invoicing, but also from automated capture, processing and archiving of your documents. Tap into the many possibilities and experience the many advantages that Banqup can offer you.
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